What is an Association Management Company (AMC)?

An Association Management Company is providing specialised management services for associations and non-profit organisations defined by their specific objectives, activities and long range strategy services.

An association management company provides a centralized office that serves as the client association's headquarters. The overhead costs for the professional offices are shared by other association clients at the AMC, increasing their resources and capabilities without major capital investment.

What specific services does an AMC offer?

• Executive management
• Administrative management
• Financial management
• Strategic planning
• Membership retaining and development by benefit promotion 
• Public affairs and lobbying
• Sponsorship and securing of partners
• Congress / Conference management
• Marketing and communication services
• Education and professional development
• Technology and website support
• Statistical and competitive evaluation

Why to use an AMC?

• To allow association leaders to concentrate on policy issues instead of administrative tasks
• To provide an affordable, high degree of professionalism, management expertise and technology through the concept of shared resources
• To customize staff activity to meet association needs
• To Maintain continuity of business operation during changes in leadership and staff
• To provide cost-effective solutions to personnel, equipment, facilities, and budget considerations
  

AMC references

•  EDTNA/ERCA
  • Type: International association
  • Cooperation: Association management since 2008
  • Members: 2045
     
•  EES
  • Type: International society
  • Cooperation: Association management since 2009
  • Members: 500
     
• Antarctic Matters Organisation
  • Type: International organisation
  • Cooperation: Association management since 2009
  • Members: Currently in development, CZECH-IN is initiator of the project. Target is to have 10 000 members by 31.12.2012.
     
• Czech Academy Of Dermatovenerology
  • Type: National association
  • Cooperation: CZECH-IN is contracted AMC as of 2009
  • Members: 400

In case you are interested in more information please contact Ales Pejsar, Sales and Marketing Manager. Email: ales.pejsar(at)czech-in.cz, tel.: +420 261 174 306.

We offer:

• Venue selection
  In line with our client brief we offer the best possible venue for the event. There are more than 150 venues on our list of different capacities, atmosphere, purpose of use.
  
  
• Accommodation
  In case of multiple day event we offer accommodation of different categories where our client can benefit from our long term and large volume cooperation with Prague´s major hotels.
   
• Transportation
  We provide transportation services within the Czech Republic. Our services start with welcome desk and meeting point at the airport, follows by limousine, minivan or bus transfer. We also provide transport to social programme functions.
   
• Entertainment
  Our creative team is ready to prepare themed events to attract incentive trip participants.
   
• Catering functions
  We work with major Czech caterers to secure for our clients best possible price – quality ratio. We offer both outdoor and indoor catering services depending on the client wish and location possibilities.
   
• Decoration
  Stage design corresponding to corporate identity. Visuals vs. Real build up.  Flower decoration. Furniture.
   
• VIP treatment, protocol
  Our long term experience in high profiled events with governmental presence so we are very well aware of all VIP treatment and Protocol guidelines.
   
• IT and technical equipment
  Success of the event very much depends also on the quality and reliability of the IT and technical equipment provided. It is our strengh to be able to secure smooth operation of the technical side of the event. 
   
• Graphics, design, video, multimedia, printed materials
  Our graphic team does its best to meet our clients´requests with special focus on creativity but at the same time to corporate identity of our clients. We provide full scope of service within the print, video and multimedia production.

CZECH-IN has wide experiences in organization of the incentive trips for major international companies and organizations.

CZECH-IN offers full range of services within the corporate event management:

• Venue selection
  In line with our client brief we offer the best possible venue for the event. There are more than 150 venues on our list of different capacities, atmosphere, purpose of use.
   
• Accommodation
  In case of multiple day event we offer accommodation of different categories where our client can benefit from our long term and large volume cooperation with Prague´s major hotels.
   
• Transportation
  We provide transportation services within the Czech Republic. Our services start with welcome desk and meeting point at the airport, follows by limousine, minivan or bus transfer. We also provide transport to social programme functions.
   
• Entertainment
  Our creative team is ready to prepare themed events with corresponding entertainment.
   
• Catering functions
  We work with major Czech caterers to secure for our clients best possible price – quality ratio. We offer both outdoor and indoor catering services depending on the client wish and location possibilities.
   
• Decoration
  Stage design corresponding to corporate identity. Visuals vs. Real build up.  Flower decoration. Furniture.
   
• VIP treatment, protocol
  Our long term experience in high profiled events with governmental presence so we are very well aware of all VIP treatment and Protocol guidelines.
   
• IT and technical equipment
  Success of the event very much depends also on the quality and reliability of the IT and technical equipment provided. It is our strengh to be able to secure smooth operation of the technical side of the event.
   
• Graphics, design, video, multimedia, printed materials
  Our graphic team does its best to meet our clients´requests with special focus on creativity but at the same time to corporate identity of our clients. We provide full scope of service within the print, video and multimedia production.
   
• Exhibition

Our DMC services include:

• Catering functions
  We work with major Czech caterers to secure for our clients best possible price quality ratio. We offer both outdoor and indoor catering services depending on the client wish and location possibilities.
   
• Transportation
  We provide transportation services within the Czech Republic. Our services start with welcome desk and meeting point at the airport, follows by limousine, minivan or bus transfer. We also provide transport to social programme functions. Our conference delegates also appreciate having in the conference package the Public transport pass for easy use of the Prague public transport system.
   
• Staff
  We are working with large database of pre-qualified English +1 foreign language speaking hostesses, door control, dispatchers, helpers, security and other staff. We are fully aware of the fact that the overall atmosphere of the event is very much influenced by the hospitality and friendly approach of the staff onsite.
   
• Signposting
  Large venues such as Prague Congress Centre or Hilton hotel require due to its size and complexity highly sophisticated signage to direct delegates to different congress/conference functions.
   
• Social programme
  Our social programme functions make the stay of delegate's unforgetable experience. Prague and Czech Republic is place with unique atmosphere, historical sights and culture and together with our input it makes ideal package.

CZECH-IN acts as local partner for major European PCOs and Associations such as:

• AKM, Switzerland
• In-Conference, UK
• Kenes International, Israel
• Drug Information Association (DIA)
• European School of Cardiology (ESC)
• European Society of Human Reproduction and Embryology (ESHRE)
• European Molecular Biology Organization (EMBO)
• European Federation of Pharmaceutical Industry Association (EFPIA)

CZECH-IN offers full range of services within the congress management:

• Initiating projects
  We are able to initiate congress/conference organization with distinguished stake holders within the different branches of medicine, science, IT and other.
   
• Bid preparation
  Based on collected information we prepare full congress/conference bid.
   
• Budgeting
  Congress budgeting is the integral part of the bid and is in later stages of congress management transformed into the congress production budget.
   
• Venue selection
  We prepare full list of available venues for the congress/conference based on basic congress/conference format
   
• Official hotel selection and contracting
  We are working on regular basis with the major hotels in the Czech Republic. Therefore our clients can benefit from unique prices, booking and cancellation conditions
   
• Sponsorship search
  We have developed our own marketing tool how to commercialise the congress/conference. Our wide industry database divided by different branches allows us to efficiently search for sponsors of our congress/conference.
   
• Onsite congress management
  Our dedicated staff provides its best to make the onsite congress procedures as smooth as possible and to serve our delegates in every aspect.
   
• Graphics, electronic and printed materials
  Our congress/conference websites, printed materials (first, second announcements, abstract books, etc) meet the highest requirements in terms of graphics layout and the content.
   
• AV and technical equipment
  We follow the latest trends in AV and technical tools to make the congress/conference the state-of-the-art event. Our administration system allows for example working with the barcode system that is not standard procedure in the Czech Republic so far.
   
• Catering function
  We work with major Czech caterer to secure for our clients best possible price – quality ratio. We offer both outdoor and indoor catering services depending on the client wish and location possibilities. 
   
• Transportation
  We provide transportation services within the Czech Republic. Our services start with welcome desk and meeting point at the airport, follows by limousine, minivan or bus transfer. We also provide transport to social programme functions. Our conference delegates also appreciate having in the conference package the Public transport pass for easy use of the Prague public transport system included in the conference package.
  
• Staff
  We are working with large database of pre-qualified English +1 foreign language speaking hostesses, door control, dispatchers, helpers, security and other staff.
   
• Social programme
  Our social programme functions make delegates' stay unforgettable experience. Prague and the Czech Republic have unique atmosphere, historical sights and culture and together with our input it makes ideal package.
   
• Post production and final budgeting
  We have standardized post production documents provided to the client including final budgeting and congress/conference balance.